University Disclosure Log

Date received Date due Date completed Information asked for Notes
3 January 201431 January 201416 January 20141. Do you use Oracle E-Business Suite(EBS)or any oracle ERP software?
1.1 How many production systems do you have?
1.2 How many users are using each EBS system?

2. Which version of Oracle EBS are you currently using (eg 11.5.10, 11i, R12, R12.1.3 ...)?

3. When was your last upgrade completed?

4. When are you planning your next upgrade/patching project and to what version will you be upgrading and what patches will you be applying?

5. Which testing tools are you using for testing Oracle EBS (e.g. Microsoft Office/Excel, HP Quality Center, Oracle Application Testing Suite, Oracle UPK, HP QTP, etc)?

6. Do you fully outsource your Oracle EBS upgrade / patching projects/services and to which supplier?

7. What is the nature of the contract with your supplier for upgrade/patching projects? Please give details: 7.1 Are your upgrade projects fully outsourced? If yes, is the contract based on a fixed price or on a "time and materials" basis?
7.2 Or do you work with the supplier to augment your staff for upgrade projects thereby maintaining project management and decisions in house?
7.3 Is your patching done in house, with staff augmentation or is it fully outsourced? If not in house, who is the supplier?

8. What is the value of these contracts and when do they expire?

9. Who are the people responsible for the Oracle EBS system - please provide full names, titles and contact information for the following areas of responsibility?9.1 Upgrades
9.2 Ongoing patching and maintenance
9.3 Testing

10. Do you use SAP ERP software?
10.1 How many production systems do you have?10.2 How many users and how many key users are using each SAP system?

11. Which versions are you currently running (eg 4.6, 4.7, 5.0, ECC6 ...)? Please give breakdown of all components i.e. Erp, HR, CRM etc

12. Which enhancement pack level are you on? What date did you go live on that enhancement pack?

13. Which Support pack stack (SPS) are you on? What date did you go live on those SPS?

14. When are you planning your next SAP upgrade, enhancement pack or support pack stack implementation and to what version will you be upgrading to?

15. Are you using any of these tools for testing & what version are you using? E.g. Microsoft Excel / HP Quality Center / HP ALM / HP Sprinter / SAP Solution Manager Test Management / SAP TAO / SAP eCATT / Other?

16. Do you currently outsource your SAP upgrade & enhancement/support pack projects to consultants or a systems integrator and what are the name of your supplier/s?

17. What is the nature of the contract with your supplier for upgrade/enhancement/support projects? Please give details:
17.1 Are your upgrade projects fully outsourced? If yes, is the contract based on a fixed price or on a "time and materials" basis?
17.2 Or do you work with the supplier to augment your staff for upgrade projects thereby maintaining project management and decisions in house?
17.3 Are your enhancement/support pack implementations done in house, with staff augmentation or are they fully outsourced or? If not in house, who is the supplier?
17.4 Is testing done in house or is it also handled by the supplier?

18. What is the value of these contracts and when do they expire?

19. Who are the people responsible for the SAP system - please provide full names, titles and contact information for the following areas of responsibility? 19.1 Upgrades
19.2 Enhancements & Support Pack Implementation
19.3 Testing

20. Do you use salesforce.com?

21. How many salesforce users do you have?

22. Do you have an internal developer/s who do maintenance, enhancements or customisations to your salesforce system? How many people are on the team?

23. Who are the people responsible for the salesforce system - please provide full names, titles and contact information?

24. If your ERP system is not SAP ERP or Oracle EBS for , which software are you using for your ERP requirements?
Information sent to requester
6 January 20143 February 20148 January 20142) Annually since 2008 (broken down by each year, calendar or financial whichever is easiest), how many promotions to full professorships have been made through a teaching route process? That is to say, promotions to professorships based on their teaching work rather than research.
Please also supply (if the information is held):
- In which dpt these promotions were made
- For each year, what percentage these type of promotions made up of all total promotions to full professorships (i.e. Teaching based promotions to full professorships were 10% of the total promotions to full professorships in 2010).

Please only supply data for the most recent year and work backwards if searching since 2008 goes beyond FOI cost limits. Please give an acknowledgement/receipt upon receiving this FOI.
During the past 10 years this University has not awarded a professorship solely on the basis of teaching achievement.
6 January 20143 February 20148 January 2014I am looking to find out as much detail and information as possible on the number of people who are employed on a rate below the living wage (�7.65p/h). My main questions are as follows:

How many people are currently employed by the university at a rate of less than �7.65 per hour?
What percentage does this make up of the overall workforce of the university?
What grade of workers do those earning less than �7.65 per hour fall into?
I also wish to see any communications, whether discussions, minutes of meetings, emails or otherwise on the Living Wage

I would like this information presented to me via a Microsoft Word or Excel document, sent to me via email please. I understand that under the act, I should be entitled to a response within 20 working days. I would be grateful if you could confirm in writing that you have received this request. I also understand that requests may be refused if you believe they would involve too much time or unreasonable costs. Therefore, if this is the case in my request, I would appreciate your disregard of the last question asked and to continue with the rest of the FOI request as is routine.
How many people are currently employed by the university at a rate of less than �7.65 per hour? 138

What percentage does this make up of the overall workforce of the university? 6.97%

What grade of workers do those earning less than �7.65 per hour fall into? Grade1 / Grade 2

I also wish to see any communications, whether�discussions, minutes of meetings, emails or otherwise on the Living Wage. No discussions recorded
3 January 201431 January 20148 January 2014Through a teaching route process? That is to say, promotions to professorships based on their teaching work rather than research.
Please also supply (if the information is held):
- In which department these promotions were made
- For each year, what percentage these type of promotions made up of all total promotions to full professorships (i.e. Teaching based promotions to full professorships were 10% of the total promotions to full professorships in 2010).

Please only supply data for the most recent year and work backwards if searching since 2008 goes beyond FOI cost limits. Please give an acknowledgement/receipt upon receiving this FOI.
During the past 10 years, this University has not awarded a professorship solely on the basis of teaching achievement.
6 January 20143 February 20143 February 2014It has been noted in local press and word of mouth recently in the Stafford Locality that there is currently a consultation on the closure of Stafford Campus.

I respectfully ask that under the freedom of information act, meeting minutes are released for any meetings undertaken by the university where the closure has been discussed within the past 18 calendar months. I appreciate that documents may have to be adapted to conceal names of those present in order to maintain data protection but would also like a list of the job titles of persons present for each meeting.

I further ask that any correspondence relating to the closure of the Stafford Campus is disclosed, this includes emails, letters and internal memos.
The University has not had any specific discussions regarding the closure of its Stafford Campus. The Faculty of Health Sciences will remain and provide teaching provision in Stafford.

Would also like a list of the job titles of persons present for each meeting.


Members of Board of Governors found here: URL attend governors meetings


Members of Executive found here: URL attend executive meetings


I further ask that any correspondence relating to the closure of the Stafford Campus is disclosed, this includes emails, letters and internal memos.

The university has not held any specific discussions regarding the closure of Stafford. The Estates strategy report was presented to Governors on Wednesday 29th January.
10 January 20147 February 201431 January 2014Information request regarding research misconduct of postgraduate students and staff.

1. I would like to know how you record instances of research misconduct, both proven cases and allegations.

A) For how many years do you hold this information and in what format.

B) Do you have a central database where you record this information.

C) Do you keep records at a lower level e.g. Within each school or faculty at your institution.

D) If your record keeping falls under neither (b) or (c) above then I would like to know how you record instances of research misconduct.

2. I would like to know what procedure the university follows when there is a breach of your policy or guidelines on research integrity, e.g. There is an instance of research misconduct.

A) In instances where the allegation is proven, what happens with regards to the present and future funding of the relevant research.

B) In instances where the allegation is proven, what ramifications are there for the guilty party(s).

C) What procedure is followed where research funds (e.g. Through a grant) have been used by a person later found guilty of research misconduct.

If information was extracted from databases or spreadsheets in response to this request then please provide a full copy. In the event that these records contain columns that hold personal information covered by data protection provisions, please simply delete the offending columns and send the rest of the data without them.

However, if collecting this information would cause the cost of compliance to exceed the appropriate limit (Section 12) then I would like the details of: how you record this information, how long your records are, and information on your policy regarding the withdrawal or continuation of funding in cases of academic misconduct, rather than the information contained within such records.
The procedure is as per the policies (see attached) then:

1 Investigate the allegation
2 Is there a case to answer? If so move to 3, if not then it's not recorded
3 Disciplinary

Outcomes are not split or recorded in a way the university could identify as research misconduct.

1. I would like to know how you record instances of research misconduct, both proven cases and allegations.

A) For how many years do you hold this information and in what format. If there were any cases proven, any record would be held indefinitely on the student's database record, for staff in Personnel.

B) Do you have a central database where you record this information. Yes If recorded would be held on THESIS
C) Do you keep records at a lower level e.g. Within each school or faculty at your institution. If recorded, Information would be kept centrally

D) If your record keeping falls under neither (b) or (c) above then I would like to know how you record instances of research misconduct.


2. I would like to know what procedure the university follows when there is a breach of your policy or guidelines on research integrity, e.g. There is an instance of research misconduct.

Please go to

URL

URL covers research misconduct specifically


A) In instances where the allegation is proven, what happens with regards to the present and future funding of the relevant research. Would be determined at the time

B) In instances where the allegation is proven, what ramifications are there for the guilty party(s). Disciplinary.

C) What procedure is followed where research funds (e.g. Through a grant) have been used by a person later found guilty of research misconduct. Would be determined at the time
10 January 20147 February 201423 January 2014Number of undergrad and post-grad students withdrawing since 2010 with reasons for leavingLeave Reason 2010 2011 2012 2010 2011 2012
Academic failure/left in bad standing/not permitted to progress 84 43 72 11 3 6
Dissatisfaction with the course 15 11 1 1
Financial reasons 12 7 12 12 3 3
Gone into employment 21 13 12 1 8 4
Health reasons 20 17 27 8 10 4
Other 97 5 10 5 17 7
Other personal reasons & dropped out 151 104 98 25 27 27
Student Records - Written off after Lapse 1
Tier 4 - Non Attendance Withdrawal 4 5 3 37 27 32
Tier 4 - Unable to proceed at present re-sitting in more than 60 days 1 1
Tier 4 - Visa Refusal/Issues 3 2 1 2
Tier 4 - withdrawn due to resit in more than 60 days 2 5
Unable to contact and no response to emails/letters/phone messages 20 26 12 1 3 2
Unknown 19 6 3 1 3 1
Withdrawal due to fitness to practice 1 2 0 1 4
Withdrawn - failure to sign in 2 173 171 6 14
Written off after lapse of time 74 22 27 5 2
Wrong Career Choice 38 32 37 2 3 5
Total 547 475 495 116 114 111
15 January 201412 February 201416 January 2014EProcurement (Inc. ECatalogues, eMarketplace, eTenders, eAuctions and Purchasing Cards) sent in excel sheetRequester's own excel sheet sent back.
16 January 201413 February 201431 January 2014In this FOI I am referring to undergraduate viva voce examinations which occur after the final written exams and are part of the consideration of a student's final degree award rather than where vivas are used as an integral form of assessment and apply to all students taking the module


1. Does the university use viva voce examinations in some circumstances to help decide the degree classification of undergraduate students?

2. If so, please outline the circumstances where an undergraduate student would face a viva voce examination?

3. Who carries out the viva voce examination?

4. Please give the number of undergraduate viva voce examinations held in the most recent year for which you have figures (2012/13 if possible).

5. What proportion of final year undergraduates had a viva that year?

6. Please provide the number (and proportion) of final year undergraduate who had a viva voce examinations each year from 2002/2003 (if figures do not go back that far, please provide whatever data you do have).

7. If the proportion of undergraduate vivas has gone down over the period, please provide information to explain the decrease.

8. If viva voce examinations are no longer used by the university for undergraduate degree classification, please give details of when they ceased to apply and why they are no longer used.
1. Does the university use viva voce examinations in some circumstances to help decide the degree classification of undergraduate students? NO

2. If so, please outline the circumstances where an undergraduate student would face a viva voce examination? N/A

3. Who carries out the viva voce examination? N/A

4. Please give the number of undergraduate viva voce examinations held in the most recent year for which you have figures (2012/13 if possible). N/A

5. What proportion of final year undergraduates had a viva that year? N/A

6. Please provide the number (and proportion) of final year undergraduate who had a viva voce examinations each year from 2002/2003 (if figures do not go back that far, please provide whatever data you do have). N/A

7. If the proportion of undergraduate vivas has gone down over the period, please provide information to explain the decrease. N/A

8. If viva voce examinations are no longer used by the university for undergraduate degree classification, please give details of when they ceased to apply and why they are no longer used. N/A
17 January 201414 February 201427 January 2014Have you begun or completed any IT projects in Q4 2013, or shall you begin any IT projects this quarter? If so, what shall the projects entail, who is responsible for project delivery, and what is the budget?Potential Project Responsible Budget
Student Records System IS Work Packages, Stage 3 Part of a wider University project. IT areas responsibility: Business Applications Manager, Client Technology & Applications Manager Part of a wider University project
Personnel Project: Business Applications Manager �0
Strategy/governance consultancy (inc security, archiving): an initial gap analysis
Client Technology & Applications Manager �15,000
Server, storage and Back up project Server & Storage infrastructure Manager Project and budget not yet approved
Enterprise Project Management Rollout
Portfolio Manager �0
Physical to Virtual servers project: to move any remaining physical servers onto a virtual platform
Server & Storage infrastructure Manager �0
Student Bursary card project IT work packages Client Technology & Applications Manager Yet to be defined
Student Enabling Centre Business Applications Manager �0
17 January 201414 February 201423 January 2014Request for copies of previous CAS's. Full Name: XXXXXXXXX Course Completed: MBA-International. 2009-2011Sent to requester
21 January 201418 February 201423 January 2014The number of people currently employed across the organisation?
Who supplies your multifunctional devices across organisation?
What make of MFD you have across the organisation?
How many multifunctional devices are there across the organization?
When is the contract for this hardware due to end?
What print management software do you use across the organisation?
What scanning software do you use across the organisation?
What PDF software do you use across the organisation?
What is the overall cost of the managed print service contract (if you have one)?
What document management software/systems do you use across the organisation?
Also could you include the name, title, contact number, and email address for the people responsible for managing the print estate in the organisation?
The number of people currently employed across the organisation? - 1975
Who supplies your multifunctional devices across organisation? - Ricoh
What make of MFD you have across the organisation? - Ricoh
How many multifunctional devices are there across the organization?- 130
When is the contract for this hardware due to end? - 2017
What print management software do you use across the organisation? - Equatrac
What scanning software do you use across the organisation? - Equatrac
What PDF software do you use across the organisation? - Adobe
What is the overall cost of the managed print service contract (if you have one)? Approximately 300k
What document management software/systems do you use across the organisation? - Eprint repository
Also could you include the name, title, contact number, and email address for the people responsible for managing the print estate in the organisation?
Janet Weaver
Associate Director, Customer Services
Information Services
Staffordshire University
D140 Blackstone
College Road
Stoke-on-Trent
ST4 2DE
23 January 201420 February 201411 February 2014Provide me, details in respect of any current framework agreement(s)/contract(s) that relate to washroom hygiene services or mat rental services within the University:

Suppliers who applied for inclusion on each framework/contract and were successful & not successful at the PQQ & ITT stages.*
Contract values of each framework/contract (& any sub lots), year to date
Start date & duration of framework
Is there an extension clause in the framework(s)/contract(s) and, if so, the duration of the extension?
Name/ Provision of the senior person responsible for this contract/ framework
Has a decision been made yet on whether the framework(s)/contract(s) are being either extended or renewed?
Staffordshire University has a contract with PHS for all of our washroom hygiene services and we don't have mat rental.

Our relationship with PHS is a long term one, this pre-dates the current Director of Campus Services so they have no detail on the original tender, the university however, does work within the NWUPC frameworks.

The university has no current plans to tender this contract in the short term but large elements will come up for renewal in 2016 when we may choose to. Our annual contract value is �30k.

Linda Degg is the Director responsible.
Director of Campus & Commercial Services
01782 294380
L.j.degg@staffs.ac.uk
20 January 201417 February 201427 January 2014Can you please say how many appeals were made by students against academic decisions (such as challenges to marks received in coursework, exams and other assessment methods) in your institution in 2012-13.

Please can you also provide details of the number of appeals against academic decisions in the previous two years (2010-12, 2011-12) respectively.
Document sent to requester
22 January 201419 February 201427 January 2014Does your organisation insure with Zurich Municipal via their Select group of policies - Yes/No

If yes, does your organisation have an All Risks - Part K policy under the select group of policies - Yes/No

This is the policy which provides wider perils cover for higher value items and where All Risks cover is needed. It would normally reside under Part K of the select policies but may the contained in another section depending on how your policies are arranged.

If the answer is no to either of the above then please discontinue with this FOI and reply as appropriate.


If you do have an All Risks - Part K (or All Risks policy under another section) then please supply a copy of this document as part of this FOI request and answer the following:

This question relates to the theft cover under the All Risks - Part K (or All Risks policy under another section) of the select policy which has no specific definition of theft within the policy itself. As such it will be necessary to seek clarification by e-mail from your insurers asking them to confirm whether:

A) Theft cover is restricted to forcible and violent entry/exit from the premises.

B) Theft cover is not restricted to forcible and violent entry/exit from the premises ie day time walk-in theft is covered.

This question should be easily answered as your insurers are duty bound under the conditions of the Financial Conduct Authority Handbook which contains fundamental obligations of all firms under the regulatory system. Item 7 refers to Communications with Clients - A firm must pay due regard to the information needs of its clients and communicate to them in a way which is clear, fair and not misleading.

The question therefore is simple and straightforward requiring a yes answer to either a) or b).

If an answer is not forthcoming from your insurers or is unclear then please select

C) No clearly understood answer provided.
Yes
No
Rest not applicable
31 January 20143 March 20145 February 2014� Can you please provide any document(s), emails, letters, reports and recommendations from the past 12 months up to today concerning the reorganization/re-structuring/possible closure of the Sir Stanley Matthews Sports Centre located at the Leek road site, Stoke-on-Trent Staffordshire and the Sports Centre at Staffordshire University Stafford Site. This request includes any documents, emails, letters reports and recommendations prepared by any employee/consultant/management including Mr Charles Manners a consultant engaged by Staffordshire University;The Sports Strategy covered the period 2011 to 2014 and is currently under review, especially in light of the recent Estates Strategy decision for which a copy of the press release is attached. This strategy is reviewed by the University Sports Management Board.

The Sports Centre Review and associated proposed structure was developed by Charles Manners who was interim Director of Commercial Services until September 2012. The structure was not presented to the Sports Management Board or University Executive. Any changes were put on hold to allow a full review, which remains in progress along with the review of the wider Sports Strategy and the need to include a Sports Development Manager in any future operating structures.

Related documents were also attached
29 January 201426 February 201424 February 2014Financial statements are not all publically available for all the years. I have already looked at your website and I have managed to locate them between the years of 2003/2004 and 2011/2012. However, financial statements between 1999/2000 to 2002/2003 are missing, and I am wondering whether it is possible you could assist me in locating them.Sent requester PDF files.