University Disclosure Log

Date received Date due Date completed Information asked for Notes
5 January 20152 February 20156 January 2015I need a to know how many FOI request you received in 2014 and a list by either subject you gave to it, title, or description of a few words describing the nature of the request.URL
5 January 20152 February 201522 January 20151) Number of students that dropped out before finishing their course. (please provide these figures separately for level 4, level 5 and level 6 students for 2011, 2012, 2013 and 2014 if the data is available) 2) Reasons students have been disciplined for. (again for 2011. 2012. 2013 and if available 2014) 3) Top 5 reasons for students getting kicked out. (for the last 4 years) 4) Number of students not attending lectures and therefore getting kicked out before the end of their first year. (again for 2011. 2012. 2013 and if available 2014) 5) The number of extenuating circumstances applications received for the last 4 years. (please provide these figures separately for each year) 6) The number of extenuating circumstances applications that were upheld in the last 4 years. (please provide these figures separately for each year) 7) Top 5 reasons students applied for extenuating circumstances. (please provide these figures separately for each year) 8) How many students have failed their first year for the past 4 years (please provide these figures separately for 2011, 2012, 2013 and 2014 - if the data is available) 9) How many students have graduated the university. (2011, 2012, 2013, 2014) 10) How many students graduated with a 2:2 or below. (2011, 2012, 2013, 2014)1) Number of students that dropped out before finishing their course. (please provide these figures separately for level 4, level 5 and level 6 students for 2011, 2012, 2013 and 2014 if the data is available)

Year L4 L5 L6
2010/11 110 57 19
2011/12 89 40 19
2012/13 85 50 17
2013/14 75 17 14


For FT OC students taking �other personal/dropped out and unable to contact as the criteria for the numbers



2)
Reasons students have been disciplined for. (again for 2011. 2012. 2013 and if available 2014) The University does not record this information


3) Top 5 reasons for students getting kicked out. (for the last 4 years) 4) Number of students not attending lectures and therefore getting kicked out before the end of their first year. (again for 2011. 2012. 2013 and if available 2014) The University does not record this information

5) The number of extenuating circumstances applications received for the last 4 years. (please provide these figures separately for each year) � see below table



6) The number of extenuating circumstances applications that were upheld in the last 4 years. (please provide these figures separately for each year) �

Academic Year Ex Circs No. Upheld No.
2010/11 2886 2583
2011/12 2994 2663
2012/13 3039 2142
2013/14 3313 2386














7) Top 5 reasons students applied for extenuating circumstances. (please provide these figures separately for each year) � The University does not record this information


8) How many students have failed their first year for the past 4 years (please provide these figures separately for 2011, 2012, 2013 and 2014 - if the data is available)

2013/14 - 200
2012/13 - 217
2011/12 - 182
2019/11 - 179

9) How many students have graduated the university. (2011, 2012, 2013, 2014)
Number of graduates
2010/11 - 2635
2011/12 - 2901
2012/13 - 3128
2013/14 - 3064

10) How many students graduated with a 2:2 or below. (2011, 2012, 2013, 2014)
Number of students with a 2/2 or below
2010/11 - 1336
2011/12 - 1303
2012/13 - 1325
2013/14 - 1140
6 January 20153 February 20152 February 2015I would kindly request copies of meeting minutes involving all University executive members and senior management staff, where the subject of the closure of Stoke Business Village was discussed.Extract from the minutes of the Board of Governors Estates and Infrastructure Committee meeting held on 11th November 2014

A member of the Committee asked about the Trent Building. The Director of Estates explained that Trent provided suitable decant space. A decision would need to be made and notified to the external tenants of the building.

Extract from e-mail from the Director of Finance and Infrastructure to the Deputy Vice Chancellor (Research, Enterprise & External), copied to the Director of Estates

Date & time of email: 20 November 2014 11:51

It has previously been agreed that we would use the Stoke Business Village (Trent Building) for our own needs as part of the campus relocation with the intention to use it relatively soon for decant space. I am not sure however that this plan has been put into action (e.g. Notice served on tenants, etc.)

Extract from e-mail from the Director of Estates to the Deputy Vice Chancellor (Research, Enterprise & External)

Date & time of email: 20 November 2014 17:52

Coincidentally, we commenced the early developmental workings of the decant strategy today and the required date for vacation of occupants of the Trent BV is 1st April 2015.

This allows 6-8 weeks to carry out any necessary changes to the interior prior to its use as decant space by end May 2015.

Extract from the action points of the Executive Team meeting held on 19th December 2014

The Deputy Vice Chancellor (Research, Enterprise and External) advised that he had met with some of the tenants of the Business Village and work is ongoing regarding potential support.
7 January 20154 February 201512 January 2015A table showing the ratio of male to female students that attended the Stafford campus over the three years
A breakdown of the male to female ratio for each course at the Stafford campus for the last three years
A table showing the male to female ratio for the Stoke campus over the last three years
Information sent in excel sheet
7 January 20154 February 20153 February 2015In particular, could you please provide the following information:
Does the university/college have an employer justified retirement age (EJRA) (under the Equality Act 2010)?
O If yes:
Please provide a copy of any documents:
Justifying the EJRA; and/or
Explaining how the EJRA operates in practice (e.g. Guidelines, policies etc).
Does the EJRA apply to both academic and support staff? If no, which staff does it apply to?
What age was adopted as the EJRA?
When was the EJRA adopted?
What was the process for adopting the EJRA?
How many employees have been retired under the EJRA?
How many academic staff?
How many support staff?
Can staff apply to continue working after reaching the EJRA?
If yes:
How many applications to continue working have been received?
Of these, how many applications have been approved?
Has the university/college received any challenges (under the Equality Act or otherwise) regarding the application process?
If yes:
How many challenges have been received?
On what basis has the process been challenged?
Has the university/college received any challenges to the EJRA?
If yes:
How many?
On what basis has the EJRA been challenged?
O If no:
Please provide a copy of any documents:
Explaining why an EJRA was not adopted; and/or
Explaining how retirement works at your institution.
Has the university/college experienced any problems operating without a retirement age?
Since 2011, has the university/college made any financial payments to staff aged 50 or above (above their contractual entitlements) in the year prior to their retirement?
If yes, how many for:
Academic staff?
Support staff?
How is unsatisfactory performance dealt with for staff at your university/college?
Please provide a copy of any documents explaining how this process works (e.g. Guidelines, policies etc).
If there is a process for managing unsatisfactory performance by staff at your university/college:
How many staff aged 50 or above were subject to this process in the a) 2013 and b) 2014 calendar years?
Of these, how many were:
Academic staff?
Support staff?
How many academic staff overall were subject to this process in the a) 2013 and b) 2014 calendar years?
How many support staff overall were subject to this process in the a) 2013 and b) 2014 calendar years?
What is the university/college's median retirement age for:
Academic staff?
Support staff?
What is the university/college's average retirement age for:
Academic staff?
Support staff?
Does the university/college have an employer justified retirement age (EJRA) (under the Equality Act 2010)?
No
If no:
Please provide a copy of any documents:
Explaining why an EJRA was not adopted; and/or
Explaining how retirement works at your institution.

We have no documents
Has the university/college experienced any problems operating without a retirement age?
No
Since 2011, has the university/college made any financial payments to staff aged 50 or above (above their contractual entitlements) in the year prior to their retirement?
No
How is unsatisfactory performance dealt with for staff at your university/college?
Performance Improvement Procedure
Please provide a copy of any documents explaining how this process works (e.g. Guidelines, policies etc). Attached
Performance Improvement Procedure Attached
If there is a process for managing unsatisfactory performance by staff at your university/college:

How many staff aged 50 or above were subject to this process in the a) 2013 and b) 2014 calendar years?

Of these, how many were:

� Academic staff?

� Support staff?






Academic 2013 - 0
Academic 2014 - 1


Support 2013 � 1
Support 2014 - 0

� How many academic staff overall were subject to this process in the

A) 2013 and b) 2014 calendar years?
Academic
2013 � 1
2014 - 1

Support
2013 � 2
2014 - 0
How many support staff overall were subject to this process in the a) 2013 and b) 2014 calendar years?
Support
2013 - 2
2014 - 0

What is the university/college's median retirement age for:

Academic staff?
Support staff?

2013 - 60 2014 - 64
2013 - 65 2014 - 64
What is the university/college's average retirement age for:

Academic staff?
Support staff?

2013 - 61 2014 - 62
2013 - 64 2014 - 64


Performance Improvement Procedure also sent
10 January 20156 February 20153 February 20151. Software as a Service (SaaS) is a software distribution model in which applications are hosted by a vendor or service provider and made available to customers over a network, typically the Internet.

2. E-commerce hosting is a business that furnishes merchants with solutions for selling their merchandise online. The merchant is typically billed monthly for using space on the hosting company's server. Software is also leased for online order processing. E-commerce hosting businesses usually manage all the technical facets of commercial website development and maintenance for their clients. E-commerce hosting can also include electronic data interchange (EDI).

3. Exchange Hosting is a service in the telecommunications industry whereby a provider makes a Microsoft e-mail box and space available on a server so its clients can host their data on the server. The provider manages the hosted data of its clients on the server.

4. Web Hosting is the activity or business of providing storage space and access for websites.
5. VOIP Hosting is a methodology and group of technologies for the delivery of voice communications and multimedia sessions over Internet Protocol (IP) networks, such as the Internet. Other terms commonly associated with VoIP are IP telephony, Internet telephony, voice over broadband (VoBB), broadband telephony, IP communications, and broadband phone service.

6. Contact Centre: A hosted contact centre offers all the utilities associated with running a customer service outfit with a pay-as-you-go plan. This means that managers don't need to buy prohibitively expensive hardware, instead they can add software as needed and get deeper in their involvement as they grow.

7. Unified communications is the integration of real-time communication services such as instant messaging, presence information, telephony, video conferencing, data sharing, call control and speech recognition with non-real-time communication services such as unified messaging.
1. Software as a Service (SaaS) is a software distribution model in which applications are hosted by a vendor or service provider and made available to customers over a network, typically the Internet.

Blackboard - Virtual Learning environment
Koha Library System

2. E-commerce hosting is a business that furnishes merchants with solutions for selling their merchandise online. The merchant is typically billed monthly for using space on the hosting company's server. Software is also leased for online order processing. E-commerce hosting businesses usually manage all the technical facets of commercial website development and maintenance for their clients. E-commerce hosting can also include electronic data interchange (EDI).

We are not currently using such a service


3. Exchange Hosting is a service in the telecommunications industry whereby a provider makes a Microsoft e-mail box and space available on a server so its clients can host their data on the server. The provider manages the hosted data of its clients on the server. No change from last year.

4. Web Hosting is the activity or business of providing storage space and access for websites. Office 356 provide some off-site storage, no other changes from last year.

5. VOIP Hosting is a methodology and group of technologies for the delivery of voice communications and multimedia sessions over Internet Protocol (IP) networks, such as the Internet. Other terms commonly associated with VoIP are IP telephony, Internet telephony, voice over broadband (VoBB), broadband telephony, IP communications, and broadband phone service. Logicalis IPT contract.

6. Contact Centre: A hosted contact centre offers all the utilities associated with running a customer service outfit with a pay-as-you-go plan. This means that managers don't need to buy prohibitively expensive hardware, instead they can add software as needed and get deeper in their involvement as they grow. Logicalis IPT contract.

7. Unified communications is the integration of real-time communication services such as instant messaging, presence information, telephony, video conferencing, data sharing, call control and speech recognition with non-real-time communication services such as unified messaging. Polycom HDX7000 systems at the two main sites and with Work-Group 3000 systems as satellites. There are 9 in all. LTIS manage the bookings and infrastructure for the University and our Audio Visual installer Pure AV maintain the hardware and any major faults through annual maintenance contracts with the University.
9 January 20156 February 20152 February 2015Please publish the total amount paid to the publishers:

Taylor & Francis
Sage
Cambridge University Press

For academic journals for each of the last five years (2010, 2011, 2012, 2013, and 2014).

I understand that your expenditure records may be held in academic financial years rather than calendar years. If so I am happy for the response to be provided in the same format, with figures for 2009/10, 2010/11, 2011/12, 2012/13, and 2013/14.

The figures should include payments made directly to the publishers as well as any payments made to subscription agents or intermediaries for the purchase of, and/or access to, the publishers' academic journals. They should also include payment for journal packages such as Jisc Collections� NESLi agreement, as well as for individual journals. Please include VAT where possible.
Taylor & Francis
2012/13 �4,620.00
2013/14 �4,800.00
2014/15 �5,065.00

Sage
2010/11 �398.00

Cambridge University Press
2012/13 �156.00
2013/14 �164.00
2014/15 �174.00
12 January 20159 February 201521 January 2015Would like to request information under the Freedom of Information Act 2000. I would like to know the following: 1) The number of students seeking financial support from the university by academic year (between 2009-10 to 2014-2015), including the kind of support such as bursaries and hardship funds. 2) How much financial support is given to students in total by academic year (2009-10 to 2014-2015) in ??. I would like this information in electronic format. If you need any clarification or if there is an issue with my request, please let me know. Under Section 16 of the2009/10 - 842 students - Total support �481,600

2010/11 - 833 students - Total support �496,578

2011/12 - 827 students - Tota; support �574,769

2012/13 - 815 students - Total support �532,050

2013/14 - 842 students - Total support �533,374


So we can only give number of students allocated a bursary/fee waiver and total spent.



These are



2010/11 - 4301 students - �3,829,055

2011/12 - 4538 students - �3,973,513

2012/13 - 4336 students - �4,028,200

2013/14 - 3006 students - �2,583,315

2014/15 - 2237 students - �2,707,090
13 January 201511 February 201527 January 2015Numbers of Applicants from "International Schools" for BA and MA.
Students from above as percentage of total.
Number of students from International Schools attending Summer Courses.
Information sent in Excel sheet
13 January 201510 February 201514 January 2015A, in 2014, how many foi did you respond on time b, in 2014, how many foi did you respond not on time c, in 2014, how many sar did you respond on time d, in 2014, how many sar did you respond not on timeA 172
B. 1
C 12
D 0
15 January 201512 February 20155 February 2015I would like to access a list of staff information within the Information Services (IS) who have applied for Training for Approved Qualification (TFAQ) and have been accepted and rejected. I need information on application that have been rejected because they did not comply with TFAQ policy and for any other reason stated. The information requested should include their job roles, capacity, the course they have applied and whether they were able to complete the course successfully and how many have dropped the course, withdrawn or/and have left University after the course completion and have had to pay back their tuition fees as a result. I need this information for the past 5 yearsInformation about training and development is personal to the individual and a number of IS staff have unique job titles, therefore it is not appropriate to provide this level of detailed response. No information is held in Information Services on rejected applications or staff paying back fees on leaving the university. The number of staff recorded as studying via TFAQ is detailed below although may not be entirely accurate due to changes in personnel managing this process.

2010/11
4 staff

2011/12
7 staff

2012/13
3 staff

2013/14
6 staff

2014/15
5 staff
18 January 201513 February 201520 January 20151 who provides the telephone service for you
2 how much have the charges been for the last 6 years, this can be provided by year, quarter or month clearly showing how much the call charges were and how much the service charge was.
3 do you hold itemisation of the numbers called by your organisation, how far back do you hold this data for.
4 who has access to itemisation data at your organisation
1 who provides the telephone service for you - Vodafone and EE combined.

2 how much have the charges been for the last 6 years, this can be provided by year, quarter or month clearly showing how much the call charges were and how much the service charge was.


2013/14 �27338.92
2012/13 �26242.80
2011/12 �30376.97
2010/11 �29498.51
2009/10 �46774.54

There are no service charges

3 do you hold itemisation of the numbers called by your organisation, how far back do you hold this data for.

We do have custom and fully itemised invoices and copies are kept in the Information Services Resources office and the originals are sent to Financial Services. We would normally hold 5 years of history.

4 who has access to itemisation data at your organisation
Apart from the paper records mentioned in (3) our Networks team would have access to the itemisation data within our organisation.
19 January 201516 February 201522 January 20151. Please provide the cost of staff trips abroad for each year with a breakdown by country or city, the number of staff sent to each, the total cost of each trip and purpose of the visit.

2. If it will not exceed the cost limit please provide a full breakdown of the cost of these trips, as itemised as is possible.

If an itemised bill is not possible could you provide a breakdown of the category of spending ie, accommodation, travel, subsistence, leisure etc.
The university does not record the data you requested
22 January 201519 February 201526 January 20151. Over the past three financial years how much have you spent on training? (by Year)

2. Please list the top three suppliers by use and spend? To which departments spends the most? (if applicable)

3. How much of the training budget remains for this financial year for the departments? (reference to answers for question 2)

4. Does the University hold any ongoing contracts with the top three suppliers? How are these managed? Is there a reassessment process in place when these are up for renewal?

5. How are the suppliers selected for the following types of training:

� Management Training
� I.T Training
� Health & Safety Training.

6. Who is responsible for the purchasing of the universities training for the staff? (Who are the decision makers?)

7. Throughout the year, are there certain points within that year that the university will purchase training?
Note 7, page 32, Staff and Student Development. The link is below

URL
22 January 201519 February 201519 February 20151) A list of expenses claimed by members of the University Executive Team from 1 January 2013 to 1 January 2015, including a break down of what each member claimed.Excel sheet sent
22 January 201519 February 201526 January 20151. How many computers does your university have across all of your campuses that students have access to, and how many computers per students do you have including (in a separate figure) how many laptops you may also have for students.

2. I wanted to find out what the wifi availability is like at the university, and if it was adequate for the students there, and if it can withstand the capacity of students you have.
1.
� We have 2,280 desktops of which 129 are laptops.
� The student numbers for last year were 11010 f/t and 7504 p/t.

2. Yes
25 January 201520 February 20153 February 2015Do you as standard take and hold the following for ft ug students

First name, surname

Postal address

Telephone number

Private email

Do you hold Results from exams at your institution.

Are all of these protected in that the student would have an expectation that they would not be divulged to anybody other than uni staff?

Do you regard the above as personal data

How long do you keep the above data for?
First name, surname - yes
Postal address - yes
Telephone number yes if given
Private email �yes if given
Do you hold Results from exams at your institution. Yes
Are all of these protected in that the student would have an expectation that they would not be divulged to anybody other than uni staff? -Yes we meet the statutory non disclosure requirements of the DPA
Do you regard the above as personal data - yes
How long do you keep the above data for? - We keep all of the above data on SITS student record system indefinitely for enrolled students
27 January 201524 February 201527 January 2015I would like to make a request under the Freedom of Information Act concerning the amount of money spent on building and property development per financial year.

I would like to know the sum of money spent on the renovation and refurbishment of the roof at Clarice Cliff Court from September to December 2014.

I would like to know how this refurbishment was funded.

I would also like to know how much money has been planned to fund new buildings to accommodate the Stafford campus when it moves to the Stoke campus.

I would like to know where the new buildings will be situated.
I would like to know the sum of money spent on the renovation and refurbishment of the roof at Clarice Cliff Court from September to December 2014. No refurbishment or renovation has taken place.

I would like to know how this refurbishment was funded. N/A

I would also like to know how much money has been planned to fund new buildings to accommodate the Stafford campus when it moves to the Stoke campus. Nothing decided or been agreed to date.

I would like to know where the new buildings will be situated. Nothing decided or been agreed to date
29 January 201526 February 201526 February 2015I should like to know how many members of your permanent teaching staff (full-time academics) are from ethic minorities (Black/Asian/Mixed).

If possible, I should to have data stretching as far back as the year 2000 - but if that is not possible, then within the past few years.

I hope that you will be able to provide me with this
Excel sheet sent
29 January 201526 February 201516 February 20151. How many undergraduate applications were made by people with
Unspent convictions for the years 2015, 2014, 2013, 2012, 2011 and 2010?

A) I would like the figures to show the following information on the applicants':

> gender
> age
> conviction type (e.g. Theft, sexual or violent crime)
> course applied for
> Whether the application was accepted or rejected


I would also like to know for each year:

How many applications were rejected on the grounds of their criminal
Records (specifying gender, age, conviction type and course applied for)?
We received the following applications from applicants who declared criminal convictions;

Entry Year 2010 2011 2012 2013 2014 2015
Applications made 88 130 167 151 223 91

Applicants who made multiple applications are counted more than once. Recruitment for 2015 Entry is not yet complete.

Part a)
As some courses have 5 or even fewer students, if we reveal the age, gender and year of Entry for applicants who have criminal convictions, this will make it possible to identify individuals in some cases.