University Disclosure Log

Date received Date due Date completed Information asked for Notes
4 July 20161 August 20161 August 20161. In the 2015-16 academic year, how many academic staff at your institution were employed on short term contracts (of one year or less in duration)?
O What proportion (%) did this represent of all academic staff at your institution?
O Wher
1. In the 2015-16 academic year, how many academic staff at your institution were employed on short term contracts (of one year or less in duration)? 28
O What proportion (%) did this represent of all academic staff at your institution? 3.5%
O Where available, please also provide this information for individual faculties or departments. We do not have that information
2. Does your university employ academic staff on zero-hours contracts? No
O If yes:
� How many academic staff are employed on zero-hours contracts? None
� What proportion does this represent of all academic staff at your institution? N/A
3. Has your university considered the non-permanent or atypical employment of academic staff as an institutional issue in any meetings or reports? This might include the use of zero-hour contracts, short-term contracts, or the casualisation of staff at a general institutional level (we are not concerned with consideration of cases of individual employees). No
O If yes:
� Please provide a copy of any documents relating to this issue. N/A
4. What support does your university offer for academic staff on temporary or short-term contracts (e.g. Training, office space, IT facilities, research funds, access to training and development)? Please provide a copy of any documents relating to this support (e.g. Policies or internal documentation).

O IT Account on start
O Induction
O Development such as Fellowships from ADU
O Access to our University Policies and Procedures is available to all staff (on campus only)

Each Faculty and Service is responsible for the support of their staff. The above is offered as standard.
11 July 20168 August 20168 August 2016Please could you provide me with information about your ICT expenditure, as broken down in the attached template? I have included this template in order to make it easier for you to understand my requirements and provide answers.Sent detail in reuesters own excel sheet
11 July 20168 August 201614 July 2016General
� Number of Sites
� Number of Employees
� Number of IT Staff
� Annual IT Budget
Desktop
� Number of Desktops?
� Do you use VDI?
� If so what platform do you use?
� Desktop Refresh date?
� Date support contract ends?
� VDI refresh date (if relevant)?

Datacentre
� Number of Windows Servers?
� Number of UNIX/Linux Servers?
� Server platform?
� Virtualisation platform?
� What operating system do you use?
� Virtualisation refresh dates?
� Percentage Virtualised?
� Server Refresh Date?
� Value of contract?
� Location of datacentre(s)

� Volume of Data in TBs
� Storage Vendor?
� Storage Virtualisation?
� Storage Refresh Date?
� Date Storage support contract ends?
� Value of contract?

� Tape vendor?
� Disk backup?
� What backup software do you use?
� Backup refresh date
� Date backup support contract ends
� Value of support contract
� Disaster Recovery contract renewal date?

� Network vendor?
� Network speed?
� Storage network?
� Network refresh date
� Value of contract
� Do you use WAN optimisation?
� If so what product do you use?
� Network virtualisation?

Applications
� Database vendors?
� Email provider?
� CRM Provider?
� ERP Platform?
� Database Archival?
� Email Archival?
� File Archival?

Cloud
� Are you using or are interested in AWS/Google or Azure for cloud services?
� Do you use any Cloud File Storage? If so, what?
� What automation tools do you use?
� Do you outsource?
� Outsource contract renewal date?

In addition please could you provide a copy of your IT Strategy for 2017 and an Organisation chart depicting the IT department with contact names?
General
�Number of Sites
�Number of Employees 1174 (FTE)
�Number of IT Staff
�Annual IT Budget
Desktop
�Number of Desktops? 3,892.
�Do you use VDI? NO
�If so what platform do you use? N/A
�Desktop Refresh date? Ongoing process, with 5 year PC lifecycle, typically 2 main purchases per year (May/November)
�Date support contract ends?
�VDI refresh date (if relevant)? N/A

Datacentre
�Number of Windows Servers? Approx. 290
�Number of UNIX/Linux Servers? Approx. 60
�Server platform? HP DL range
�Virtualisation platform? Azure and VMware
�What operating system do you use? Windows and Red Hat
�Virtualisation refresh dates? N/A moving to Cloud
�Percentage Virtualised? 95% will be 100% by 2018
�Server Refresh Date? 2021
�Value of contract? N/A
�Location of datacentre(s) Azure, current Stafford and College Road Stoke (under decommissioning)

�Volume of Data in TBs approx. 200TB
�Storage Vendor? HP3PAR and HP2000
�Storage Virtualisation? No
�Storage Refresh Date? 2021
�Date Storage support contract ends?
�Value of contract?

�Tape vendor? N/A
�Disk backup? HP StoreOnce decommission date mid 2017
�What backup software do you use? HP Data Protector decommission date mid 2017
�Backup refresh date N/A
�Date backup support contract ends Annual, decommission date mid 2017
�Value of support contract N/A currently in-house
�Disaster Recovery contract renewal date? N/A

�Network speed?

Varies between 100MB and 10G/bit depending on location

�Storage network?

�Network refresh date

Dependant on Manufacturer Support / Endo of Life

�Value of contract �79,685.92.


�Do you use WAN optimisation?

No
�If so what product do you use?
�Network virtualisation?

No

Applications
�Database vendors? Oracle, SQL
�Email provider? Microsoft
�CRM Provider?
�ERP Platform?
�Database Archival? N/A
�Email Archival? Microsoft
�File Archival?

Cloud
�Are you using or are interested in AWS/Google or Azure for cloud services? Azure
�Do you use any Cloud File Storage? If so, what? Azure/365
�What automation tools do you use? None
�Do you outsource? No
�Outsource contract renewal date? N/A

In addition please could you provide a copy of your IT Strategy for 2017 and an Organisation chart depicting the IT department with contact names? The department is currently undergoing a restructure and is unable to supply IT strategy or an organisation chart until this process is completed.
6 July 20163 August 201621 July 2016Please disclose the number of complaints and appeals received by this university from students in each of the following academic years: 2011-12, 2012-13, 2013-14, 2014-15 and 2015-16.Appeals Complaints
2014/15 645 99
2015/16 347 to date 82 to date
13 July 201610 August 20164 August 20161. Please advise the total staff headcount that are employed directly by Staffordshire University, with each part-time employee counted as one employee. Please exclude all temporary agency workers from this figure.

2. Please identify each supplier that Staffordshire University has a contract with to supply temporary agency workers.

3. Please identify: a. The type of contract that Staffordshire University has with each of these suppliers (preferred supplier list/ framework/ etc. If framework, please indicate b. Which - e.g. MSTAR/ YPO/ Panel London/ Pan London/ NPS All Wales/ Crown Commercial Services/ etc; and c. Whether this is on a neutral/ master/ hybrid vender model, or the lot number.

4. Please advise for each contract identified within (2) above of: a. The current end date of the contract; b. The date(s) that any break clause(s) can be enabled; and c. The length of time of any extension that can be enabled.

5. Please advise of the full name of the main contact at Staffordshire University who is responsible for the main (or majority of the) contract(s) identified within (2) above, together with their:
A. Job title;
B. Group (either team, division or department, whichever is the smallest identifiable group);
C. Telephone number;
D. Email; and
E. Full postal address, inc postcode.

6. Please identify all suppliers that Staffordshire University has sourced a temporary agency worker from - but does not have a contract with - from 1 April 2015 to 31 March 2016.

7. For each temporary agency supplier (either a. Contracted as identified within (2) above; b. Non-contracted as identified within (6) above; and c. All temporary workers Staffordshire University has sourced directly), how much has been spent on each supplier (or directly), from 1 April 2015 to 31 March 2016?
1. Please advise the total staff headcount that are employed directly by Staffordshire University, with each part-time employee counted as one employee. Please exclude all temporary agency workers from this figure. 1593

2. Please identify each supplier that Staffordshire University has a contract with to supply temporary agency workers. Unitemps as our preferred supplier, they are on site.


3. Please identify: a. The type of contract that Staffordshire University has with each of these suppliers (preferred supplier list/ framework/ etc. If framework, please indicate b. Which - e.g. MSTAR/ YPO/ Panel London/ Pan London/ NPS All Wales/ Crown Commercial Services/ etc; and c. Whether this is on a neutral/ master/ hybrid vender model, or the lot number. The university does not hold this information
4. Please advise for each contract identified within (2) above of: a. The current end date of the contract; b. The date(s) that any break clause(s) can be enabled; and c. The length of time of any extension that can be enabled. There is no end date currently with Unitemps

5. Please advise of the full name of the main contact at Staffordshire University who is responsible for the main (or majority of the) contract(s) identified within (2) above, together with their:
A. Job title;
B. Group (either team, division or department, whichever is the smallest identifiable group);
C. Telephone number;
D. Email; and
E. Full postal address, inc postcode. There is no main contact each faculty and service can use who they like


6. Please identify all suppliers that Staffordshire University has sourced a temporary agency worker from - but does not have a contract with - from 1 April 2015 to 31 March 2016. We do not hold this information

7. For each temporary agency supplier (either a. Contracted as identified within (2) above; b. Non-contracted as identified within (6) above; and c. All temporary workers Staffordshire University has sourced directly), how much has been spent on each supplier (or directly), from 1 April 2015 to 31 March 2016? We do not hold this information
19 July 201616 August 201610 August 2016- The number of reported racist incidents at the university for the last five years. If possible, please break down the information into annual periods and detail if the complainant and victim are students, staff members or unrelated to the institution, along with a brief description of the nature of the offence (eg verbal, physical abuse)
- The number of reported racist incidents investigated internally and/or passed onto the police
- Any disciplinary action or criminal procedures resulting from complaints. If possible please specify the nature of the actions (eg suspension, exclusion, arrest/prosecution) taken against the accused in any upheld complaints
Excel sheet sent to requester
19 July 201616 August 20163 August 2016Ould like to submit a Freedom of Information Request relating to specific ICT contract(s) for Server Hardware Maintenance, Server Virtualisation Licenses and Maintenance and Storage Area Network (SAN) Maintenance/SupportNo change from previous request apart from the below:
11. Number of Physical Server: Please can you provide me with the number of physical servers.
22 Blades
50 physical (approx.)

12. Number of Virtual Servers: Please can you provide me with the number of Virtual servers� servers.

300 approx
19 July 201616 August 201626 July 20161) Does your organisation already offer charging facilities (Electric Vehicle Charging Points EVCP) for electric vehicles and if so, how many charge points?

2) If there is currently no charging provision, what plans do you have to install EVCP and when?

3) Will the charge points be for fleet usage or public charging?

4) Within your organisation, which department is responsible for the selection and installation of EVCP?
1) Does your organisation already offer charging facilities (Electric Vehicle Charging Points EVCP) for electric vehicles and if so, how many charge points?
Yes, we have EVCP points. There is one charge point stand with 2 x charge points. Stafford Beaconside campus also has the same facility (but the campus has been sold)

2) If there is currently no charging provision, what plans do you have to install EVCP and when?
Not applicable.

3) Will the charge points be for fleet usage or public charging?
Charge point usage is intended for public charging (i.e. Staff, student, visitor public use)

4) Within your organisation, which department is responsible for the selection and installation of EVCP?
Estates and Commercial Services
21 July 201618 August 20161 August 20161.Breakdown of all associated costs of your graduation ceremonies for studnets including:
A ticket price
B Guest ticket price
C Photos Prices
D Gown and Mortar Board hire Prices
E Ceremony programme price
F included or added extra (Buffet L
Information/response sent in a letter to the requester
29 July 201626 August 20163 August 2016� What manufacturer telephone system are you using?
� How many extensions are there on your telephone system?
� Who maintains your telephone system?
� When does your telephone system maintenance contract expire?
� Are you using Lync or Skyp
� What manufacturer telephone system are you using? Cisco
� How many extensions are there on your telephone system? 1770
� Who maintains your telephone system? Logicalis
� When does your telephone system maintenance contract expire? 1/8/16
� Are you using Lync or Skype for Business? Skype