University Tuition Fee Policy – 2018/19

1 Introduction

Staffordshire University is committed to a fair and transparent policy in respect of the fees and charges it expects its students to pay. This policy is intended to make clear the tuition fee charging principles of the University and explains how tuition fees are recalculated arising from changes in circumstances and the appeals process. It forms part of the University’s Terms and Conditions and should be read in conjunction with them.

This policy is reviewed annually, and you will be asked to agree to the terms of this policy as part of the enrolment process at the start of each year of study.

You will be required to pay the fees and charges applicable to your course of study and fee charging pattern. Fee levels are determined by the fee regime in force at your initial point of registration, your mode of attendance and level of study for each period of registration.

You are ultimately liable for the payment of your tuition fees, whether invoiced or not, including where sponsorship agreements have been approved. The University will seek to recover fees directly from you where payment from other approved sources is not forthcoming.

The University reserves the right to act against students who fail to pay their fees. Further details can be found in the University’s Credit Control Policy.

2 General Points

a)     The University reviews its fees, charges and Tuition Fee Policy annually.


b)     For each course of study, the University will set, publish and charge tuition fees for the full duration of the course. Undergraduate fees are agreed subject to UK government policy and parliamentary regulation. If the UK government passes appropriate legislation, the fee for subsequent years of study may increase in each academic year, but this increase will not exceed the rate of inflation as measured by RPIX (RPI excluding mortgage interest payments). The University will notify you of any increase in fees as early as possible and before you progress to the next year of your course.


c)     If you are an International student your fees will be fixed at the annual rate charged at the point of admission and you will continue to be charged these fees for the expected duration of your course


d)     The University will assign a ‘fee cohort’ to you when you start a new course registration. The fee cohort will be used to determine the fees and fee regime applicable to you over the course of your studies. As a continuing student you will keep the same fee cohort, except where you take up a new course registration or return from a break in study that is longer than the maximum period permitted. 

  • If you transfer to a new course because of an internal transfer and do not have a break in your studies, you will remain on your original fee cohort.

  • If you transfer to the university from another institution without a taking a break in your studies or can demonstrate you should be considered as ‘continuing’ for the purposes of funding you will be assigned a fee cohort that reflects the fee regime you were previously on.


e)     If you are registered on a full-time programme you will be charged a set annual rate. The fee rate is determined by the cohort year as detailed in point 2c. of this policy.


  • If you are a full time undergraduate or postgraduate taught student repeating a module(s) on a part time basis. 

  • If you are a new entrant with recognised prior learning that has been communicated to the University.


f)     If you are registered on a part-time programme you will be charged based on the number of credits being studied. The fee rate is determined by the cohort year as detailed in point 2c. of this policy.


g)     For the purposes of fee setting you will be assigned to one of two main fee groups. A provisional assessment will be undertaken at the point your application is received to determine whether for fee charging purposes you should be treated as either:

  1. Home/EU

  2. International

If there is any uncertainty, further information may be requested from you to determine which      group you should be assigned to for fee charging purposes.

g)      MPhil/PhD Students

If you are an MPhil/PhD student, you will be charged an annual tuition fee. You will be charged a full year at enrolment and will re-enrol on the anniversary month of the commencement of your course. Once you enter the writing up phase of your postgraduate research degree, you will become liable for writing up fees. This fee covers a period of 12 months after which time the fees will revert to the standard annual tuition fee.

h)      Additional Programme Costs (Registration to external bodies, Field Trips, etc.)

In addition to the payment of tuition fees, some courses also require the payment of a registration and/or examination fee. Payment should be made as soon as requested by the University. Such fees are sent directly to external bodies and are non-refundable

Certain courses involve residential visits or field trips for which separate fees are payable. Such fees are payable in advance of the visit. If you have not paid in advance of the date of the visit you will not be permitted to attend. In the event you cannot attend and need to cancel, the fees may not be fully refundable.


i)      Charges for Repeat Modules

If you are repeating modules with attendance (or the distance learning equivalent) or studying a replacement module you will not be charged an additional tuition fee.


j)      Charge for Repeating a Level

If you are offered the opportunity to repeat the level with a fresh start without carrying any marks forward, you will be charged the appropriate tuition fee as detailed in this policy.

3 Payment of Tuition Fees

Information on how you can pay your tuition fees, including instalment plans and acceptable sponsor arrangements can be found in the University’s Payment of Fees Policy.

4. Debt

The University will always seek to recover monies owed to it for tuition fees. In the event you fall behind on an agreed instalment plan or fail to pay your tuition fees, the University will attempt to contact you by e-mail, telephone and letter. If you continue not to pay your fees or fail to arrange an approved payment plan sanctions will be applied against you. Full details can be found in the University’s Credit Control Policy.

5. Withdrawals and Suspensions

The university understands that from time to time students may need or want to withdraw from or suspend their studies. In many cases, fees will be due, and you will be charged a percentage of the fees for the year. Detailed guidance in respect of withdrawing or interrupting your studies as well as changing course or study mode can be found in the University’s Refund and Compensation Policy.    Details of the impact these actions may have on charges and payments are covered in section 7 below.

6. Break in Study

The University allows students to take a break during their studies. The maximum period permitted is normally 12 months across the entire period of your studies. If you take a longer break than this your fee status may be reassessed. For detailed information please see the University’s Academic Regulations.

7. Recalculation of Fees

a) If you withdraw or intermit from your studies, you may be required to pay a proportion of the tuition fees and will be calculated from the date formal notification of your withdrawal or intermission is received by the University. Failure to formally notify the University in writing of your intention to withdraw or intermit will result in you remaining liable for tuition fees until notification is received. Retrospective withdrawals will not be permitted.

b) If you formally withdraw or intermit within the first two weeks (including induction week) of the published start date of your course you will not incur any tuition fees. Withdrawals and intermissions after the first two weeks will incur a tuition fee liability, even if you have not taken the opportunity to attend or engage with the course:


Undergraduate Students – September Start 


Liability point Start DateEnd DateLiability Refund   
Liability 0 (L0) 17/09/2018 30/09/2018 Midnight  0%  100%
Liability 1 (L1) 01/10/201806/01/2019 Midnight 25%  75% 
Liability 2 (L2) 07/01/2019 28/04/2019 Midnight 50% 50%
Liability 3 (L3) 29/04/2019 -100%  0%


Undergraduate Students – January Start

Liability point Start DateEnd DateLiability Refund   
Liability 0 (L0)07/01/201920/01/2019 Midnight  0%  100%
Liability 1 (L1)21/01/201928/04/2019 Midnight 25%  75% 
Liability 2 (L2)29/04/201914/06/2019 Midnight50% 50%
Liability 3 (L3) 16/09/2019 -100%  0%


Full Time Taught Postgraduate students


Liability point Liability Refund  Sept 2018 Jan 2019
Liability 0 (L0)0%100%17/09/2018 07/01/2019
Liability 1 (L1)34% 66% 01/10/2018 21/01/2019
Liability 2 (L2)67% 33%07/01/2019 29/04/2019
Liability 3 (L3) 100%0%29/04/2019 16/09/2019


c) If you are studying on a part time taught postgraduate course you will be charged the full fee for all the modules you have commenced.

d) If you are on a postgraduate research award you will be a charged a proportion of your annual tuition fee, based on the number of full weeks you were in attendance prior to your withdrawal and calculated pro-rata over 52 weeks.

e) If you decide to change your course or mode of study (for example from part-time to full-time) your fees will be reviewed, and you may be required to pay a different fee.  Please note, the University is obliged to report changes to external agencies, for example the UKVI for students on Tier 4 visas, and the Student Loans Company for Home/EU students with loans.  These external agencies have their own regulations which may limit the changes you can make.  This may include changes to:

  • Course
  • Mode of attendance
  • Length of study – increased by repeat years of study
  • Withdrawals, terminations, and exclusions

8. Refunds

Full details regarding how the University assesses students edibility for a tuition fee refund can be found in the University’s Refund and Compensation Policy

9. Other Institutional Partners

This Policy will not apply if you are a student studying at a Partner Institution on teaching provision that may have been franchised to the Partner by the University or validated by the University. The Terms and Conditions relating to fees in such cases will be those of the relevant Partner Institution unless they specifically refer to this policy as part of those terms and conditions.

10. Appeals & Complaints

Students who consider this policy has not been correctly applied in their case or have a concern about the accuracy of the fee they are being charged, may bring an appeal under the University’s Appeals and Complaints Procedure.

University Tuition Fee Policy 2018-19

University Tuition Fee Policy – 2018/19