Student Records

About Student Records

Student Records

Student Records holds the details of all students registered at the University. They are responsible for enrolment, Bursaries, Council Tax letters, bank letters, general attendance letters, term dates, liaison with Local Authorities, Student Finance England and Student Loan Company, maintenance of the student record database and reference requests.

 

Enrolment

About Enrolment

Enrolment is the administrative process that you need to go through in order to become a student of Staffordshire University.

Full time students studying on campus

After you have completed online enrolment you will be required to attend a Face to Face session.

Home and EU students will be required to show ID at enrolment. See the Valid ID Documents section below for more information.

At every enrolment International Students will be required to show their passport and visa along with handing in a photocopy of each of these for our reference.

Part time Students

You will need to complete online enrolment via your e:VisionStaffs portal. Your student ID card will be posted to your home address.

UK Partner College Students

You will need to complete your online enrolment via the e:VisionStaffs portal. Student ID cards will be issued to you via the college.

 

Valid ID documents

Full time New Entrants Studying On Campus UK and EU Students

When you complete Face to Face enrolment you will will need to show two forms of ID, one of which needs to be your Passport or Birth Certificate.

If your 1st form of ID is your Birth Certificate then your 2nd form of ID must be a photographic ID such as a Driving Licence, National Identity Card or your Old College Card.

If your 1st form of ID is your Passport then your 2nd form can be any of the following:

  • Driving licence (photo card)

  • National Identity Card

  • Utilities bill (e.g. mobile phone bill confirming your name and address)

  • Bank card

  • Old College card

All On Campus Overseas Students

When you complete Face to Face enrolment, each academic session, you will need to show your passport and your visa along with handing in a photocopy of each of these for our reference.

Please contact International Student Support for further details.

Term Dates / Student Calendar

More information on Term Dates / Student Calendar

Undergraduate Full-time UK Students Bursaries

About Staffordshire University Full time Undergraduate Bursaries for Home Students

We want to make it as affordable as possible for as many people with the ability to do so, to benefit from a university education. That's why we have put together a range of financial support measures for 2014 including the new National Scholarship Programme as well as additional fee waivers and a range of non-repayable bursaries.

You apply for the University Bursary when you apply for your Loans and Grants. This data is passed to the University and we assess your entitlement. Letters confirming your bursary will be sent out by November each year. If you are expecting a bursary but do not receive a letter by the end of November, please call into the Information Points at Stoke, Stafford or Shrewsbury. Bursary payments are normally made at the end of February and the end of May.

Visit our Fees and Funding pages for more information regarding our the Bursaries currently available.

Council Tax Exemption

About Council Tax Certificates

If you are a full time student living with other full time students, then you will not be liable to pay Council Tax. Full time students living with non-students are also not liable for Council Tax but the house will still attract the tax which the non-student will have to pay. If there is only one adult non-student in the house, the Council Tax bill should be reduced by 25%. This has been the position since 6th April 2004.

The University will provide the following Council Tax offices with lists of full-time students to ensure exemption:

  • Cannock Chase District Council

  • Cheshire East Council

  • East Staffordshire Borough Council

  • Lichfield District Council

  • Newcastle Borough Council

  • South Staffordshire District Council

  • Stafford Borough Council

  • Staffordshire Moorlands District Council

  • Stoke-on-Trent City Council

  • Tamworth Borough Council

You can request a Council Tax exemption certificate from an Information Point from the last week of October. You will be required to show your current Student ID Card. We endeavour to produce your Council Tax Certificate whilst you wait though this may not always be possible. If we cannot produce your letter immediately then it will be ready to collect within 3 working days. At busy times of the year this may increase to 5 working days depending upon demand. Should you have any queries regarding the Council Tax you should contact your local Council Tax office.

If you are studying on a part-time course, you are not eligible for a council tax certificate (unless you are repeating part-time on a full-time award).

Attendance letters/Proof of Student Status letter

About Attendance Letters/Proof of Student Status Letters

Students requiring letters confirming their student status at the University should call into an Information Point at Stoke, Stafford and Shrewsbury. You will require your current Student ID Card.

We endeavour to produce your letter whilst you wait, though this may not always be possible. If we cannot produce your letter immediately then it will be ready to collect within 3 working days. At busy times of the year this may increase to 5 working days depending upon demand.

The letter will state your name, date of birth, full-time or part-time study, award title, start date and expected completion date. Confirmation of term time address can only be included in you are in Halls of Residence owned by Staffordshire University.

Visa Extensions - Confirmation of Acceptance for Studies Number (CAS)

Confirmation of Acceptance for Studies (CAS)

 

If you need to apply for a Visa extension then you will need a Confirmation of Acceptance of Studies (CAS) number.  In order to obtain the CAS number you need to apply using the online form (link below)

You need to apply for this in plenty of time, as it is not possible to issue a Confirmation of Acceptance of Studies (CAS) number quickly.  This is because we have several checks that we need to make before we contact you.


With effect from 6th April 2015 you will need to pay £21.00 for the Confirmation of Acceptance for Studies; this is the fee that the UKVI (UK Visas and Immigration) charge for each Confirmation of Acceptance for Studies that the University uses.

 

To request a CAS Number for your extension application, please use our online extension request form 

 

Once the International Student Advisors are ready for you to collect a copy of the Confirmation of Acceptance of Studies (CAS) statement they will e-mail you, it is at this point you need to pay the £21. You and an International Student Advisor will check this for accuracy and you will both agree changes and then sign. After this, the Confirmation of Acceptance of Studies (CAS) number will be e-mailed to the International Student Advisors who will print the CAS number ready for your 2nd appointment.


*Please note: with effect from September 2012 before a Confirmation of Acceptance of Studies (CAS) number is issued you are required to show the International Student Advisor that you have the required funds in your bank account.  If you are not able to show this then a Confirmation of Acceptance of Studies (CAS) number will not be issued and you may be required to leave the UK.*

Bank Letter

About Bank Letters

Students requiring letters to open a bank account should call into an Information Point at Stoke, Stafford and Shrewsbury. You will require your current Student Card.

We endeavour to produce your letter whilst you wait though this may not always be possible. If we cannot produce your letter immediately then it will be ready to collect within 3 working days. At busy times of the year this will increase to 5 days depending upon demand.

The letter will state your name, date of birth, full-time or part-time study, award title, start date and expected completion date. Confirmation of term time address can only be included if you are in Halls of Residence owned by Staffordshire University.

You will also need to confirm which Bank you wish to open your account with.  Banks will not accept a general letter and they need to be addressed i.e. Lloyds TSB, Hanley.

Award Verifications and Reference Requests

Employers or agencies

We are pleased to announce the implementation of the Higher Education Degree Datacheck (HEDD) online verification service for employers and agencies to verify Staffordshire University awards.  Please note that this service is only for third parties.

The system has been developed by Graduate Prospects, in consultation with universities, employers and screening agencies.  Funded by the Higher Education Funding Council for England (HEFCE) and launched by Graduate Prospects, HEDD is now being rolled out to institutions throughout the UK.

The online candidate verification service allows registered enquirers to input data provided by applicants (name, date of birth, institution, year of graduation, qualification classification etc).

How to register

To make an enquiry you need to register with HEDD by visiting www.hedd.ac.uk.  Select ‘Staffordshire University’ from the list of UK higher education institutions and choose the option to 'verify a degree award'.  There is a charge of £12 per enquiry.  If you require further assistance, please email heddhelp@prospects.ac.uk.  You will also be required to upload a consent form.

Making an enquiry

You’ll need the individual’s name, date of birth, course and qualification.  For graduates you'll also need their year of graduation and degree result.  If you require dates of attendance, please request this at the time of making the enquiry.

We recommend that you ask to see the degree certificate if there is one, and use that as the basis of your verification enquiry, or ask individuals to give you their data as they believe it’s recorded in the student records system.  If the information submitted is an exact match to the information held within the student record, your request will automatically be verified.  If the information does not match all fields, then the enquiry will go to the team at Staffordshire University for manual verification, with a ten working-day turnaround time

Management information

All your enquiries are stored in the system and can be exported as an MS Excel or CSV file.  You can sort your enquiries according to status:

  • Verified
  • Pending – this means you’re waiting for a response from the University
  • Not verified – where the University has responded in the negative
  • Partially verified – where the University has verified some but not all of the data, eg the wrong year of graduation has been submitted

Help

If you have any problems or queries, please email heddhelp@prospects.ac.uk, including your phone number if you would like a call back.

Data Subject Requests

Requesting information from the University

So far as is possible, Staffordshire University wishes to provide its staff and students, and other members of the public, with any information they need about the University.

Under the terms of the Data Protection Act 1998 and the Freedom of Information Act 2000, individuals have rights in regard of obtaining information held by the University. You may make requests for information under the terms of either (or both) of these Acts.

Visit the Requesting Information from the University Web Page for more information.

 

If you have any further queries, please visit our helpful FAQ's page.

Contact

Information Points
Information Point (Cadman)
Cadman Building
College Road, Stoke
ST4 2DE

Information Point (Brindley)
Brindley Building
Leek Road, Stoke
ST4 2DF

Information Point (Centre of Excellence Stafford)
Blackheath Lane
Stafford
ST18 0AD

Information Point (Centre of Excellence Shrewsbury)
Shrewsbury (Royal Shrewsbury Hospital)
Mytton Oak Road, Shrewsbury
SY3 8XQ
t: +44 (0)1782 294573 (Cadman Building, Stoke)
t: +44 (0)1782 294751 (Brindley Building, Stoke)
t: +44 (0)1785 353766 (Centre of Excellence, Stafford)
t: +44 (0)1743 261136 (Centre of Excellence, Shrewsbury)
e: information-point@staffs.ac.uk