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At Staffordshire University we understand that students may experience difficulties at some point in their studies, due to an illness or personal events. However, we know that students who stay on track and complete their course on time, with their original course group are more likely to succeed. Being a successful graduate means that you are able to deal with day to day problems and make plans to overcome them. Therefore, good time management and planning are essential to meet deadlines. Being able to do this makes you work-ready.
Please talk to someone if you think things aren’t going right and we will look to explain what’s happening and work with you to sort things out. Just talk to us as soon as you can. This could be with your Personal Tutor or member of your Course Team.
To help you do this, we offer a range of support. So please tell us about your problems as early as you can so that we can support you to submit your best work on time.
If your difficulties mean that you cannot carry on with your studies for a period of time, you may need to take a break in studies.
If you are experiencing difficulties, in the first instance, please talk to your Personal Tutor who will support you to help you stay on track. Your Personal Tutor will guide you to others who can help you through your difficulty.There are other people with whom you can discuss your personal circumstances such as the Student Guidance Team firstname.lastname@example.org, the Students’ Union Student Advice Team email@example.com or your partner provider support team. We are all here to help you succeed first time on time.
You must try your best to complete your work. It is always better to submit first time, on time and we expect you to plan responsibly so that you can do this. In some exceptional circumstances, we know that you may not be able to overcome your difficulty even though you have talked to those who can offer help. In such cases, a claim for exceptional circumstances can be made.
If you are studying on a Staffordshire University course at a college or other provider in the UK, this procedure applies.
If you are studying a Staffordshire University course at a college or another provider outside of the UK, the above rules and timescales will still apply but the decision on your Exceptional Circumstances will be made where you are studying. You may also be asked to complete a form (rather than an online application).
However, the decisions which we reach will be in line with those reached for students studying on campus. If you wish to appeal, you can do so as outlined below.
You should be able to deal with most day to day difficulties and work through minor illness or life’s problems. Because this is expected of you in the world of work, we expect it of you during your course. Below are only some of the circumstances we do not consider to be exceptional:
Life Events (over which you have control)
Here are some examples of difficulties that you may not be able to overcome or may severely impact on your performance:
If you experience something not included above, you can always contact the Student Support and Experience Team at firstname.lastname@example.org or local support team.
You can make a claim online, by logging into e:vision and going to My Modules and Assessment. You will need to select every assessment task you want to claim for, not just every module.If you are unsure how or are unable to do this, you can talk to your Personal Tutor or the Student Connect Team,. You can also get independent advice and guidance via the Students’ Union Student Advice Team at email@example.com.
You must make your claim as soon as possible and no later than two weeks after the assessment date (excluding bank holidays and university closures for example Christmas closure). Remember that claims made beforehand will not be upheld if you can plan to overcome your circumstances. You must submit your claim or form informing your Tutor or Course Leader is not enough.
You need to provide evidence of the exceptional situation and how this is preventing you from completing your work to the best of your ability. We expect you to be honest in how you explain and evidence your circumstances, if you are found to have made a false statement or provided false evidence, this will be considered in accordance with the Academic Conduct Procedure.
Guidance on the standard of acceptable evidence.
If your circumstance is not included above, you can always speak to a Student Support and Experience Advisor at firstname.lastname@example.org about what evidence is needed.
All claims are confidential. We will only share details with those staff who are deciding on your claim.
You should try to submit evidence with your claim. However, if you are unable to do this, please submit the evidence within two weeks (excluding bank holidays). Without evidence we are unable to consider your claim.
We understand that this can be a difficult time and, once we have all of your evidence, we will normally make a decision on your claim within two weeks (excluding bank holidays and university closures for example Christmas closure).
When your claim has been considered we will let you know by email whether or not your claim has been successful. The Award Board and Course Leader will be informed of the decision.
We believe it is best for you to submit your work first time, on time. If we feel that there was something you could have done to avoid your circumstances, your claim will be rejected and standard regulations will apply.
However, if we agree that there was a circumstance which you could not have done anything about, we will apply one of the following outcomes:
a) If you have submitted your work within one week of the deadline, and its accepted, it will be marked and counted as if it had been submitted on time.
b) If you have failed or were unable to submit your work, the Award Board will offer you another attempt, unless it offers to condone your module mark. For more information, please see the Academic Regulations - What if things don’t go to plan?
c) At the end of your studies, the Award Board will look to see if you have passed any modules with Exceptional Circumstances upheld. If the Award Board judges that your circumstances have affected your overall outcomes, it may exceptionally allow you to be reassessed. This could be, for example, because your mark is very different to your other modules marks, and this has impacted on your degree classification.
You can submit an appeal to email@example.com within two weeks (excluding bank holidays and university closures for example Christmas closure) of the date of your emailed decision.There are three reasons why you can appeal:
a) The Exceptional Circumstance Procedure was not followed properly.
b) The decision reached was unreasonable in view of all of the circumstances.
c) You have new evidence which you were unable to provide earlier in the process, for valid reasons.
Your appeal will be considered by the Registry with the Associate Dean-Students, or nominee, within your School. You will receive your decision by e-mail, normally within three weeks (excluding bank holidays).
If you disagree with the appeal decision, you have the right to make a complaint to the Office of the Independent Adjudicator (OIA) within one year of the decision.
If you are unwell and studying on a professional course leading to registration, you may need to inform your Course Leader as this may mean that you cannot practise until you recover.Please see your Course Handbook for guidance. Please also see the Fitness to Practise Procedure.
This procedure applies to all apprentices studying at the University. If you are unwell and studying on an apprenticeship course, it is important that you keep your employer informed.
Apprenticeship students are required to be in work throughout their course and the University may need to inform your employer if you are not progressing through your apprenticeship as expected.
Wherever possible we encourage you to continue and submit as normal. However, if this is not possible talk to us and we may be able to work with you on Exceptional Circumstances or taking a break in studies or another solution.