Staffordshire University gathers and uses personal data about you if you ask for information or apply to join us, while you are a current student and after you leave the University and become one of our alumni. It is necessary for us to do this to be able to provide you with teaching, research, administrative and personal support, and also so that we can discharge our legal obligations.
This Privacy Statement tells you what personal data we collect about you, how we use the data and who might see it. Please note that we may have to amend this Statement from time to time to reflect changes in how we use personal data or to keep up with best practice, but we will only do this in line with the underlying principle on which this Statement is based – respect for your personal data.
Although this Statement is primarily intended for current and former students of the University, we also retain information relating to unsuccessful applications. We do this for audit and statistical and purposes and in case we receive a complaint or appeal.
Staffordshire University takes seriously its responsibilities under the law governing data protection in the United Kingdom. You can see our current Data Protection Policy on the University website. You can also see our entry on the Data Protection Register on the website of the Information Commissioner’s Office. Our registration number is Z6548391.
The types of personal data we hold
The information we hold includes the details provided by you on application and enrolment, together with data which is collected during and after your studies. This can include sensitive personal data.
The University is likely to hold the following information about you:
Your name, address and contact details, including your telephone number and email address
Your date and place of birth
Your nationality and any other information about your ethnicity
Your qualifications and other academic records
Any disabilities or other medical information which you disclose to the University
Information relating to fees and any sponsorships relevant to your studies
Your attendance record and the use you make of University facilities such as the virtual learning environment (Blackboard) and the library.
Details of any disciplinary action which is taken against you or in which you are involved
The University will also have a digital photograph of you, which is used to produce your student card.
Sharing your personal data
Staffordshire University is committed to respecting and protecting your personal data. Data is not normally shared with anyone outside the University. This includes your spouse, parents, or other family members, unless you give us your permission to share it or because, in exceptional circumstances, we have reason to believe that your health or safety or the health and safety of a third party is at risk.
If data is to be shared with overseas organisations which are not subject to broadly similar rights to those you have in the United Kingdom, the University will first take all reasonable steps to establish that appropriate safeguards are in place at the recipient organisation.
We do share limited data with the Staffordshire University Students’ Union since all our students are automatically members of it (unless they notify us that they are opting out of membership) and certain information is needed to enable the Union to contact you about the services it offers.
You should also be aware that there are some circumstances in which we are required by law to disclose the information we have about you to external organisations. These organisations include the Higher Education Funding Council for England; the Higher Education Statistics Agency; the Students Loans authorities; Local Authorities; the police and other bodies with enforcement powers where disclosure is necessary for the prevention or detection of crime; the Independent Safeguarding Authority; the UK Visas & Immigration (UKVI); and to professional bodies.
If you are receiving a sponsorship or scholarship or other type of funding, it may be necessary to disclose information about your progress to the person or body supporting you.
If your course requires you to spend time at another institution, or if you are with us as a visitor from another institution, we may need to share some information about you with the other institution to allow it to fulfil its duties.
Filming and Photography
Where filming or photography is carried out by or for the University, the University will take reasonable steps to ensure that students are aware that this is taking place so that they have the opportunity not to participate.
After you leave the University
After you leave us, the University will continue to maintain information about you for historical and statistical purposes. This will include your academic record so that we can provide confirmation of your qualifications. Some information will be kept permanently, other information will eventually be destroyed in accordance with the University’s Record Retention Policy.
The University would like to maintain contact with you as one of our Alumni. This means we will ask separately for your consent to allow us to send you communications about various activities and events which may interest you, and information about how you might be able to help us with our fundraising to support the University into the future.
Your Data Protection Rights
You have the following main rights:
- To be informed about how and why we gather your personal information, how we keep it and what we do with it.
- To access the personal data we hold about you.
- To have the information rectified if it is inaccurate or incomplete.
- To have your information removed from our records if there is no longer any justification for us to keep it.
- To prevent direct marketing without your consent.
- To request that your data be copied or transferred to another organisation in certain circumstances.
- To complain to us and/or to the Information Commissioner’s Office if your information is being used unlawfully.
Further information and contacts
If you require further information about how the University manages personal data or have any questions relating to this Privacy Statement, please contact the University at the following address: firstname.lastname@example.org
If you wish to access the personal data held by the University about you, please contact email@example.com
If you wish to up-date your information, including your address and preferred contact details, or if you wish to change your preferences relating to any consents you have given, please initially contact the University Information Point at firstname.lastname@example.org
If you wish to complain about the University you may contact the Information Commissioner at the following address:
Information Commissioners Office
ContactInformation Protection & Security Manager
Stoke on Trent
t: +44 (0)1782 294365