University Disclosure Log

Date received Date due Date completed Information asked for Notes
2 July 201430 July 201423 July 20141. Software as a Service (SaaS) is a software distribution model in which applications are hosted by a vendor or service provider and made available to customers over a network, typically the Internet.
2. E-commerce hosting is a business that furnishes merchants with solutions for selling their merchandise online. The merchant is typically billed monthly for using space on the hosting company's server. Software is also leased for online order processing. E-commerce hosting businesses usually manage all the technical facets of commercial website development and maintenance for their clients. E-commerce hosting can also include electronic data interchange (EDI).
3. Exchange Hosting is a service in the telecommunications industry whereby a provider makes a Microsoft e-mail box and space available on a server so its clients can host their data on the server. The provider manages the hosted data of its clients on the server.
4. Web Hosting is the activity or business of providing storage space and access for websites.
5. VOIP Hosting is a methodology and group of technologies for the delivery of voice communications and multimedia sessions over Internet Protocol (IP) networks, such as the Internet. Other terms commonly associated with VoIP are IP telephony, Internet telephony, voice over broadband (VoBB), broadband telephony, IP communications, and broadband phone service.
6. Contact Centre: A hosted contact centre offers all the utilities associated with running a customer service outfit with a pay-as-you-go plan. This means that managers don�t need to buy prohibitively expensive hardware, instead they can add software as needed and get deeper in their involvement as they grow.
7. Unified communications is the integration of real-time communication services such as instant messaging, presence information, telephony, video conferencing, data sharing, call control and speech recognition with non-real-time communication services such as unified messaging.
Requesters own form sent with completed information
1 July 201429 July 20143 July 20141. Current Fixed Line (Voice Circuits) Provider-

2. Fixed Line- Contract Renewal Date- .

3. Fixed Line- Contract Duration- s.

4. Type of Lines-

5. Number of Lines-

Contract 2

6. Minutes/Landline Provider-

7. Minutes/Landline Contract Renewal Date-
8. Minutes Landline Monthly Spend-

9. Minute�s Landlines Contract Duration:

10. Number of Extensions- I


Contract 3

11. Fixed Broadband Provider-
12. Fixed Broadband Renewal Date-
13. Fixed Broadband Annual Average Spend-
14. VOIP/PBX Installation Date of the organisation�s primary telephone system: -


Contract 4

15. WAN Provider- JaNet
16. WAN Contract Renewal Date- N/A on JaNet educational Network
17. WAN Annual Average Spend- N/A on JaNet educational Network

18. Internal Contact: Ms Emily Hampson - E.G.
1. Current Fixed Line (Voice Circuits) Provider- Vodafone

2. Fixed Line- Contract Renewal Date- Not fixed contract / rolling, cancellation period is 90 days.

3. Fixed Line- Contract Duration- More than 10 years. Previously Thus, YC Communications.

4. Type of Lines- PSN

5. Number of Lines- 60 external lines per site

Contract 2

6. Minutes/Landline Provider- Also Vodafone

7. Minutes/Landline Contract Renewal Date- Same contact and terms as above

8. Minutes Landline Monthly Spend- Averages just under �1000

9. Minute�s Landlines Contract Duration: Same contact and terms as above

10. Number of Extensions- Capacity for 1586 DDI


Contract 3

11. Fixed Broadband Provider- JaNet
12. Fixed Broadband Renewal Date- N/A on JaNet educational Network
13. Fixed Broadband Annual Average Spend- N/A on JaNet educational Network
14. VOIP/PBX Installation Date of the organisation�s primary telephone system: - 2000 is the earliest record we can find.


Contract 4

15. WAN Provider- JaNet
16. WAN Contract Renewal Date- N/A on JaNet educational Network
17. WAN Annual Average Spend- N/A on JaNet educational Network

18. Internal Contact: Ms Emily Hampson - E.G.Hampson@staffs.ac.uk
8 July 20145 August 201422 July 2014I would like to know how much your university has spent over each of the last three years on staff benefits over and above their standard salaries.

This could include benefits such as:

� Car or transport allowances
� Shared equity arrangements in housing, or other housing support
� Private healthcare
� Membership of clubs
� Private school fees
� Bonuses
� Discretionary payments or market adjustments.

For each category of payment, I would ideally like to know how many people received it, broken down by gender and by job area (general academic, clinical academics and professional services), the average value of the payment and the total amount spent.

I would also be interested to know whether the value of any such benefits have been taken account of in any pay parity exercises carried out in the last three years.
Staff Group Amount Number of Staff Average per staff group
Academic �41,232.33 2 �20,616.17
Professional Support �9,723.14 3 �3,241.05
Total �50,955.47 5
Average per Person �10,191.09
8 July 20145 August 20144 August 2014I would like to request the following breakdown of the
Hardware maintenance and costs:

A list of the models of the physical servers, storage devices, tape
Libraries, network switches and routers under support contracts; as
Well as the cost and duration of said contracts, with start and end
Dates and service level associated with the equipment. Could you
Also supply the names of the suppliers of aforementioned support
Services?

I would also request the name of the person/s in your organisation
Responsible for the maintenance support contracts.
Documets sent to requester
J.M.Weaver@staffs.ac.uk
Janet Weaver
Associate Director, Customer Services
Information Services
14 July 201411 August 201422 July 20141) How many employees does your organisation currently have?
2) How many students do you currently support?
3) Who supplies your multifunctional devices (main printer fleet)?
4) How many devices do they supply?
5) What BRAND device/s do they supply (Canon, Ricoh, Xerox, Kyocera, Dell, Samsung, HP, Epson, Toshiba, Konica Minolta, ect)?
6) Do they also supply print management software?
7) Do they also supply any additional scanning software?
8) When does the contract for your print fleet expire?
9) What PDF solutions do you pay for (not free readers like Adobe)?
10 What Document Management/Document Repository/s do you use within the organisation?
11 Who is the contact within the organisation responsible for the print fleet?
1) How many employees does your organisation currently have? Total headcount including Part time Lecturers 1937
2) How many students do you currently support? 18,000 full time and part time students as at 8 July 2014
3) Who supplies your multifunctional devices (main printer fleet)? Ricoh
4) How many devices do they supply? 140
5) What BRAND device/s do they supply (Canon, Ricoh, Xerox, Kyocera, Dell, Samsung, HP, Epson, Toshiba, Konica Minolta, ect)? Ricoh
6) Do they also supply print management software? Yes it�s a full print management solution
7) Do they also supply any additional scanning software? Part of the print management software
8) When does the contract for your print fleet expire? 2017
9) What PDF solutions do you pay for (not free readers like Adobe)? Abode Acrobat included as part of our Adobe CC licence
10 What Document Management/Document Repository/s do you use within the organisation? Version One is used as a Document Repository
11 Who is the contact within the organisation responsible for the print fleet? Janet Weaver
14 July 201411 August 20145 August 2014In the last financial year how much did the University spend in total on gifts and hospitality?

In the last financial year has your university used any of its funds to make any purchases from football clubs i.e. Port Vale, Stoke City? If so how much and for what purpose? If any monies were used for match day tickets / attendance please give the dates/ club name/ purpose of attendance?

Did Staffordshire University make any purchase to Port Vale Football for meals, tickets for the game on Tues 26 November 2013 (against Preston)? If so please specify the purpose of the purchases, list the number of meal/ tickets/ boxes bought, and the number of attendees? Also list the names of the attendees and the organisations they were representing.
Please click on the link to the Annual Accounts, the hospitality spend can be seen in Note 7 of the annual accounts. This contains both internal and external hospitality.

URL


In the last financial year has your university used any of its funds to make any purchases from football clubs i.e. Port Vale, Stoke City? If so how much and for what purpose? If any monies were used for match day tickets / attendance please give the dates/ club name/ purpose of attendance? - The university can confirm that we have sponsored the club and in return we receive tickets, LED perimeter fencing, branding on tickets and stand and in return SCFC support 3 PhD students at the university



Did Staffordshire University make any purchase to Port Vale Football for meals, tickets for the game on Tues 26 November 2013 (against Preston)? If so please specify the purpose of the purchases, list the number of meal/ tickets/ boxes bought, and the number of attendees? Also list the names of the attendees and the organisations they were representing.

At this match the university formally announced its education and learning partnership with Port Vale. The university invited 10 guests to match day hospitality, The cost is covered by the university�s sponsorship agreement, so the individual elements i.e. Tickets; meals etc. Aren't itemised separately.

Under section 43 FOIA, the university refuses to release the names of attendees as these are confidential. By releasing this information it is likely to prejudice and compromise the university�s relationship and ongoing work
With them.
16 July 201413 August 20146 August 2014How many employees does your organization currently have?
How many students do you currently have enrolled at your University?
Who currently is contracted to supply your main fleet of printing devices (MFD�s)?
What brand of device do they supply you with?
How many devices do they supply you with?
Do they supply you with an print management software? If so which one?
Do they supply you with any scanning software (additional to the software native to the device)?
When is this contract (for your MFD�s) due to expire?
What Document Management solution/s do you currently use within your organization?
What PDF software do you pay for? And how many licenses do you pay for (an average per annum would be a good number here please)?
Who is the person within your organization responsible for the MFD�s and the contract, what is their title, and their email address please?
How many employees does your organization currently have? 1937
How many students do you currently have enrolled at your University? 18,000 full time and part time students as at 8 July 2014
Who currently is contracted to supply your main fleet of printing devices (MFD�s)? Ricoh
What brand of device do they supply you with? Ricoh
How many devices do they supply you with? 140
Do they supply you with an print management software? If so which one? Yes it�s a full print management solution
Do they supply you with any scanning software (additional to the software native to the device)? Part of the print management software
When is this contract (for your MFD�s) due to expire? 2017
What Document Management solution/s do you currently use within your organization? Version One is used as a Document Repository
What PDF software do you pay for? And how many licenses do you pay for (an average per annum would be a good number here please)? Abode Acrobat included as part of our Adobe CC licence

Who is the person within your organization responsible for the MFD�s and the contract, what is their title, and their email address please?
Janet Weaver
Associate Director, Customer Services
Information Services
J.M.Weaver@staffs.ac.uk
22 July 201419 August 201424 July 2014What insurance contracts does the University have and what do they cover?
2) Which insurance company is each contract with?
3a) Which contracts are purchased through a broker?
B) If so how long has this been with them / times renewed
4a) Which contracts are purchased direct with the insurer?
B) If so how long has this been with them / times renewed?
5) What is the cost of each contract?
6) Are contracts paid in full or are the paid over installments?
7) Who is the decision maker for each contract?
8) When is the expiry date of each contract?
9) Which contracts will have to go to tender & where will these tenders be advertised?
10) How many employees does the University have?
11) How many students does the University have?
12) Is the basis of selection based on level of cover, price or service, a combination of one or more of these reasons?
13) Are you able to receive quotes from other insurers/brokers whilst under contract with current insurer?
Excel sheet sent to requester
22 July 201419 August 201411 August 20141. What monitoring and reporting do you have in place to check whether your main contractors are paying their sub-contractors within 30 days?





2. If your response to Q1 is in the negative what other steps does your organisation take to ensure fair payment is applied along construction supply chains?




3. Please provide information showing the average time taken by your organisation to discharge payments to your direct or main contractors?





4. Do you apply a cash retention in your works contracts?





5. If you apply a cash retention what use do you make of the cash whilst it�s in your possession?





6. Have you or are you about to put in place project bank accounts on your construction projects?





7. Please provide information about any plans which your organisation has for improving payment performance along the supply chain [e.g. Making payments to sub-contractors within 30 days (of the main contract due payment dates) a pre-qualification requirement for lead contractors].





8. Has your organisation been using PAS 91 as the pre-qualification standard to be the exclusion of other pre-qualification requirements?





9. If you are not currently using PAS 91 as the exclusive route to pre-qualification does your organisation have plans to use PAS 91 (exclusively) in the future?
1. What monitoring and reporting do you have in place to check whether your main contractors are paying their sub-contractors within 30 days?

Cost Consultants review of invoices and receipts for the monthly valuations.




2. If your response to Q1 is in the negative what other steps does your organisation take to ensure fair payment is applied along construction supply chains?

Positive response above


3. Please provide information showing the average time taken by your organisation to discharge payments to your direct or main contractors?

The University pays according to the terms stated on the invoice with prior agreement of the University, if not the University's standard terms

4. Do you apply a cash retention in your works contracts?

Yes



5. If you apply a cash retention what use do you make of the cash whilst it�s in your possession?

Used in general cash flow (i.e. Retention is included in general cash flow projections)



6. Have you or are you about to put in place project bank accounts on your construction projects?

No



7. Please provide information about any plans which your organisation has for improving payment performance along the supply chain [e.g. Making payments to sub-contractors within 30 days (of the main contract due payment dates) a pre-qualification requirement for lead contractors].

See response to Q1 above



8. Has your organisation been using PAS 91 as the pre-qualification standard to be the exclusion of other pre-qualification requirements?

No



9. If you are not currently using PAS 91 as the exclusive route to pre-qualification does your organisation have plans to use PAS 91 (exclusively) in the future?

No
30 July 201428 August 20145 August 20141. Please provide me with figures for the number of complaints the university has received about academic staff/student relationships in the previous 5 academic years (2009-10, 2010 -11, 2011 � 12, 2012-13, 2013-14)
2. Please provide an average figure for your student population (undergraduate and postgraduate) for the previous 5 academic years (2009-10, 2010 -11, 2011 � 12, 2012-13, 2013-14)
3. Please provide me with figures for the number of academic staff who have notified their department head that they are in a relationship with a student in the previous 5 academic years (2009-10, 2010 -11, 2011 � 12, 2012-13, 2013-14)
4. Please provide me with figures for the number of academic staff who have faced disciplinary action due to a relationship with a student in the previous 5 academic years (2009-10, 2010 -11, 2011 � 12, 2012-13, 2013-14)
5. Does your university have a policy on staff/student relationships? (Yes/No)
1. Please provide me with figures for the number of complaints the university has received about academic staff/student relationships in the previous 5 academic years (2009-10, 2010 -11, 2011 � 12, 2012-13, 2013-14) University does not hold this information
2. Please provide an average figure for your student population (undergraduate and postgraduate) for the previous 5 academic years (2009-10, 2010 -11, 2011 � 12, 2012-13, 2013-14)
2013/14 - 17700
2012/13 - 18300
2011/12 - 19200
2010/11 - 19000
2009/10 - 17700
3. Please provide me with figures for the number of academic staff who have notified their department head that they are in a relationship with a student in the previous 5 academic years (2009-10, 2010 -11, 2011 � 12, 2012-13, 2013-14) University does not hold this information
4.Please provide me with figures for the number of academic staff who have faced disciplinary action due to a relationship with a student in the previous 5 academic years (2009-10, 2010 -11, 2011 � 12, 2012-13, 2013-14) University does not hold this information
5. Does your university have a policy on staff/student relationships? (Yes/No) YES
30 July 201428 August 201415 August 2014I would like a copy of the module deors for:- The Legal environment of Business for the academic year 2000/2001 module code LW001-1 Information Skills for the academic year 2000/2001 module code HS60011-1 The Legal Practice Course for Academic year 2004/2005 The reason for my request being that I studied and completed these modules/courses, I wish to have the deors to provide as evidence for exemptions in other professional qualifications which I am currently studying for.Information sent to requester