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Certificates and transcripts




University Award Certificates

All students completing their awards in June/July should receive a certificate at graduation.

Students completing at other times of the year can expect to receive their certificates within 6 weeks of receiving formal notification in writing of their award. This will be posted via Royal Mail to the address listed as a student's 'home address' on eVision.

If you graduated after 1993

A replacement certificate will cost £50.00 and should be ordered via our online shop 

You will be asked to share photographic identification with us (such as a passport or driving licence), as well as a countersigned Replacement Certificate Declaration (Microsoft Word, 121kb). The identification document is needed to verify your identity only and it will be securely destroyed by the University.


From July 2022 all Staffordshire University graduating students on a taught award delivered in the UK will receive a Higher Education Achievement Report (HEAR).  Paper transcripts can only be provided on request and may incur a charge for production.  The HEAR allows graduates to digitally share an authentic record of their studies with agencies and employers, providing more flexibility than paper transcripts.  We also feel that providing transcripts digitally is a more sustainable approach. Visit our HEAR page for more information.

Students studying overseas will continue to receive paper transcripts, whilst we assess digital options for this provision.

If you are a Nursing or Midwifery graduate and you need documents to support an emigration to work outside of the UK then please email Lynne Ashcroft ( for advice.

If you graduated in 1998 or later

A replacement transcript will cost £12.00 per copy and should be ordered via our online shop 

You will be asked to share photographic identification (such as a passport or driving licence) with us.  The identification document is needed to verify your identity only and it will be securely destroyed by the University.

If you graduated between 1993 and 1998

It is not always possible to provide a full transcript to students who graduated earlier than 1998 as module details and marks were not recorded electronically prior to this date. Therefore, we will need to search for your records in our archives. If records are incomplete or missing from the archive, we will be unable to provide a transcript. However, we can issue a letter confirming the period of study and award gained. 

Once you have submitted an award documentation form, please wait for confirmation from the Assessment and Awards team before making an online shop payment so that we can search the archive records and advise if we can produce a transcript for you. Historic transcripts cost £20 per copy.

If you graduated before 1993

We are unable to provide replacement certificates or transcripts for pre- 1993 awards made by Staffordshire Polytechnic or North Staffordshire Polytechnic. Certificates and transcripts awarded before 1993 fall into one of the following two categories:

How long will it take for my replacement Certificate or Transcript to be processed?

We aim to process requests for replacement award documents as quickly as possible but during busy periods it may take up to 10 working days (from the point of payment) for your documents to be sent to you. If the request relates to a historic award, an award studied via an overseas partner institution or is particularly complex query it may take longer for us to process. Requests sent during University closure periods will be processed when the University re-opens. 

Please be aware that, due to the volume of queries we receive, it's not possible for us to confirm the status of individual requests by email.  The Award Documentation request form will offer you the option to receive a receipt of submission and you should please accept this, and your online shop payment receipt, as confirmation that your request is in process.

Award verification 

We are pleased to announce the implementation of the Higher Education Degree Datacheck (HEDD) online verification service for employers and agencies to verify Staffordshire University awards. Please note that this service is for third parties only and the enquirer will need to register with HEDD directly.  For further assistance, enquiriers should email

Legalisation and Apostilles

Legalisation is the official confirmation that a signature, seal or stamp on a UK public document is genuine and is often required by foreign authorities before they will accept a UK public document for use in their country. 

The Apostille is the stamp/certification which is issued by the competent authority in the country. In the UK, the Foreign and Commonwealth Office's (FCO) Legalisation Office is the only competent authority to issue apostilles and legalisation certificates. Please visit the Foreign and Commonwealth Office website for details on how to apply for your document to be legalised.

Please contact if you have any questions.