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Staffordshire University of College Road, Stoke-on-Trent, ST4 2DE is the data controller for personal data relating to you that it processes. Staffordshire University gathers and uses personal data about you if you ask for information or apply to join us, while you are a current student and after you leave the University and become one of our alumni.
This Privacy Statement tells you what personal data we collect about you, how we use the data, the legal justification for using it and who might see it. Please note that we may have to amend this Statement from time to time to reflect changes in how we use personal data or to keep up with best practice, but we will only do this in line with the underlying principles on which this Statement is based – fairness, transparency and respect for your personal data. The current version of this Statement can be found on the University website.
This Statement is primarily intended for alumni and supporters of the University. The University has a separate Privacy Statement which is primarily intended for applicants and current students.
Staffordshire University takes seriously its responsibilities under the law governing data protection in the United Kingdom. You can see our current Data Protection Policy on the University website. You can also see our entry on the Data Protection Register on the website of the Information Commissioner’s Office. Our registration number is Z6548391.
The Development and Alumni Relations Office (DARO) supports the University and its alumni by cultivating long-term relationships with its network of former students and stakeholders.
Collecting your information helps to inform our alumni relations and fundraising programmes, allows us to provide a better service to our alumni and enables us to support the University and its work in the advancement of education and research.
The legal basis for processing your personal data for the interdependent purposes set out above is that it is necessary for the pursuit of the legitimate interests of the University and of society in general in the advancement of education and research. We always handle your personal data securely and minimize its use, and we take precautions to ensure that there is no overriding prejudice to your own rights and freedoms when using your personal information for these purposes.
Whilst we rely on legitimate interest as the legal basis for processing where this is not overridden by the interests and rights or freedoms of the data subjects concerned, we recognise that it is not the only lawful ground for processing data. As such, where appropriate the Development and Alumni Office will sometimes process your data on an alternative legal basis, for example, because you have given us consent to do so.
We may hold information relating to you from a number of sources. A significant proportion of the information we hold about you as one of our alumni is that which you provide to us (for example, you may give us information by filling in forms on the University's website, or by corresponding with us by telephone, email or otherwise). If you are a student or studied at Staffordshire University, your personal data is transferred from your student record to the University’s alumni database.
Most records contain:
We also record, where applicable, based on information which you provide to us and, in some cases, publicly available information:
We may augment the data we hold from the University with publicly available data.
We use targeted internet searches and may search the following websites (either directly or using search engines), where relevant in order to obtain and maintain the accuracy of the data listed above:
Your data is used by us for a number of interdependent purposes in support of alumni relations, supporter communications and fundraising. These include:
Before seeking or accepting major donations we are required to conduct due diligence, including reviewing publicly available personal data relating to the donor's criminal convictions and offences.
Communications to you may be sent by post, telephone or electronic means (principally by email), depending on the contact details we hold and any communication preferences you have expressed. We will always include within our communications details of how you can let us know that you do not wish to receive any or any particular type of communication from us in the future.
We will always respect a request from you to stop sending any or any particular type of communication.
We will keep your data securely and only for as long as it is needed for the purposes set out in this Statement. Please note that if you do wish to exercise your right to have your data erased (see below) the University will still retain some data about you so that we know not to communicate with you and in order to maintain your academic record for archive, statistical and statutory purposes.
If you have concerns or queries about any of these purposes, or how we communicate with you, please contact us using the details listed below.
You have the following main rights:
please contact the University’s Data Protection Officer at the following address:
Data Protection OfficerUniversity HouseStaffordshire UniversityStoke-on-TrentST4 2DE
If you wish to raise a concern or make a complaint about the way in which the University processes your personal data, you should in the first instance contact the Data Protection Officer with full details using the contact details above. If you do believe that your complaint has been satisfactorily resolved by the Data Protection Officer, you may contact the Information Commissioner at the following address:
Information Commissioners OfficeWycliffe HouseWater LaneWilmslowCheshireSK9 5AF
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